Agenda
City of Hernando
Mayor and Board of Alderman
Regular Meeting
January 16, 2024 6:00 pm
1) Call the meeting to order.
2) Pledge of Allegiance
3) Invocation
4) Approve Agenda
5) Approve Docket of Claims No.’s – 60204-60422
6) Approve Minutes from the Regular Mayor and Board of Aldermen Meeting on
January 2, 2024.
7) Consent Agenda
A) Approve Blue Ribbon trip to Washington, DC for Mayor and 2 Aldermen.
B) Authorize Gia Matheny to attend the Main Street Now national conference in Birmingham, AL on May 5-8, 2024 and pay registration and travel.
C) Authorize Mayor Johnson to sign the FY 2023 Continuing Disclosure Engagement Letter with Butler Snow.
D) Authorize J. Lankford to attend Haz-Mat A&O Certification Course in Pearl, MS at the MS State Fire Academy on January 21-25, 2024, also authorize to pay registration and travel expense.
E) Authorize C. Dowell to attend Haz-Mat A&O Certification Course in Pearl, MS at the MS State Fire Academy on January 21-25, 2024, also authorize to pay registration and travel expense.
F) Authorize C. Ross to attend Haz-Mat A&O Certification Course in Pearl, MS at the MS State Fire Academy on January 21-25, 2024, also authorize to pay registration and travel expense.
G) Approval for Mayor and Alderpersons to attend the DeSoto County Economic Council Capitol Day in Jackson, Mississippi on February 14-February 15, 2024 and for travel, lodging, and per diem.
H) Request from the Hernando Optimist Club to temporarily close streets for the A’Fair in Hernando (Arts & crafts Fair) and 5K on May 18, 2024 from 4:00 am to 6:30 pm.
I) Request to close the streets on the west side of Hwy 51 around the DC Courthouse for the DeSoto County Earth Day Celebration on Saturday, April 20, 2024 from 7am-1pm. We will need to close Panola Street (Mudbug will use) off the square, Losher, Caffey, and Commerce on the sections that touch the Square for vendors to set up by 7:00 am. Businesses will be informed of the road closure.
J) Request $1,500.00 for sponsorship from the Hernando Optimist Club for the A’Fair in Hernando. (Same amount as last year)
K) Approval to charge $35.00 to customers for water online chargebacks and increase NSF fees to $35.00.
8) Personnel Docket
9) Donations Docket
10) Approval to Proclaim Arbor Day on February 9, 2024.
11) Approval to surplus and dispose of the items listed at no value in the Police Department.
Description City Asset Number Serial Number
Dell Tower 02702 00096294
Whelen Siren Box 6096 C0884070
Whelen Siren Box 6069 N226600
Dell Monitor N/A CN-OWH319-72872-732-151H
Dell 03040 1150C64957ZVJ8AH51G2WE
Cyber Power Batt Backup N/A CPCBV2000179
Dell Laptop 02903 Unknown
Optimus Laptop N/A 7AN0AS350443
HP Laptop 02831 4CZ11817T3
Dell Laptop (DPSP 2133) N/A CN-OXM006-48643-785-0908
Dell Laptop 02636 Unknown
12) Presentation of Community Service Award-Carolyn Young
13) End of the year update from the Department of Community Development: Director Gia Matheny
14) End of the year update from the Department of Public Works: Director Lee Germany
15) Approval to pay MS Division of Medicaid-MS TREAT Assessment $9,492.00 that did not make the claims docket deadline.
16) Approval of Resolution for donations requested for FY24.
17) Approval to accept the lowest/best base bid of $374,671.00 plus Additive Alternate 1 bid in the amount of $115,757.00 for the EWP -Heritage Cove project from Southeastern Pipeline & Environmental Services per Neel-Schaffer’s recommendation.
18) Approval of the best/lowest bid for the Hwy 51/W. Oak Grove Road Roundabout per Neel-Schaffer’s recommendation.
19) Approval of the “Recreation Design Services” contract between the City and Kimley-Horn and Associates, Inc for baseball/softball facility construction at Renasant Park/ Civic Center locations.
20) Approval to accept the Keaton Landscaping (DBA B&B Landscaping) bid to perform grass maintenance for the City Parks as well as landscaping and grass maintenance for the Gale Center in 2024.
21) Approval to enter into the agreement with TruGreen Commercial for weed control and fertilization services to the Civic Center fields and Hernando Soccer Complex in 2024.
22) Approval to accept the lowest and best bid of $296,750.00 from EEP (Emergency Equipment Professionals) for the purchase of a new ambulance.
23) Request to submit project activation to MDOT for the Mt. Pleasant Bike Lane Project, as approved by the MPO.
24) Appeal of the denial of PL-1775 - Hilltop Body Shop Variance – Request for a Variance to allow a 6-foot fence and a 20-foot bufferyard. The subject property is located on the west side of U.S. Hwy 51 N, north of Nesbit Rd and south of License Dr, more specifically 2181 U.S. Hwy 51 N, in Sections 24, Township 2, and Range 8, Chance Walker, IPD, representing Ronnie Rowland, owner.
25) Appeal of the denial of PL-1776 – Longview Point Design Variance - Request for a Design Review Variance to allow metal panels on the exterior of the building. The subject property is located on the south side of Byhalia Road and east of McIngvale Road, more specifically 1100 McIngvale Road, in Section 8, Township 3, Range 7, Patrick Smith, AERC, representing the owner.
26) PL-1781 – Edgewater PUD Revision - Request to revise 1.3 acres of the Edgewater PUD to allow an auto repair facility. The subject property is located on the south side of Holly Springs Road, east of McIngvale Road. Parcel Number 307420000 0001000 in Section 20, Township 3, Range 4, Robbie Jones, representing the owner.
27) PL-1783 – Elm Street & Robinson PUD – Request to revise 0.32 acres from R-12 to PUD. The subject property is located on the southeast corner of Elm Street and W Robinson, east of McIngvale Road. Parcel Number 308613071 0386100 in Section 13, Township 3, Range 8, Jon Lovell, owner of the property.
28) Revision to the Board order approving gated access to Chapel Grove PUD - Located on the west side of Robertson Gin Road, south of Oak Grove Road in Section 23, Township 3, Range 8 and is zoned PUD.
29) Discussion of additional streets to be paved in this budget year.
30) Utility Adjustments
31) Adjourn
